For any business that holds something with an expiration date on it

You don't have a compliance department. You have a drawer.

The letter from the Secretary of State says the company is no longer in good standing: the annual report was due in the spring and nobody filed it. The bank notices first, because it checks. Then the customer whose contract needs a certificate of good standing. The renewal notice is in the drawer, under the insurance certificate that expired last month and the fire inspection that was due in June.

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What runs out, and on what clock

Entity and license filings
The annual report or franchise filing with the Secretary of State, the city or county business license, DBA registrations, sales-tax permits in states that renew them. Each on its own cycle, each with late fees.
Insurance, and the certificates people ask for
General liability, workers' comp, commercial auto. Every customer, landlord and lender that asks for a certificate of insurance wants it current, with their name on it.
Vehicles
Registration and, where your state requires it, inspection or emissions testing for every company vehicle — and the driver's license of whoever drives it.
The building
Fire inspections, alarm and sprinkler permits, elevator certificates, backflow tests, signage permits — whatever your city inspects, on the city's schedule.
People
Certifications the job requires (first aid, forklift, food handler, security licenses), and work-authorization documents that must be re-verified when they expire.
Suppliers and contractors
The certificates of insurance and licenses you are supposed to hold for everyone who works on your premises or under your name.

What it costs when one of them lapses

  • A company that falls out of good standing cannot prove it exists to a bank, a lender or a customer, and left long enough is administratively dissolved.
  • Operating without a current business license: fines and, in many cities, no renewal until the back fees are paid.
  • A customer's certificate-of-insurance request that goes unanswered for a week is a contract that goes to someone who answered.
  • An uninsured contractor's accident on your premises becomes your claim.

What Lapseline does about it

Drop in the PDF or a phone photo; Lapseline reads the dates
Expiry date, issue date, issuer, holder and the certificate number are extracted from the document. Scans are OCR'd on our own servers and sensitive numbers are redacted before any AI model sees the text.
You confirm, then it reminds you — at 90, 60, 30 and 7 days, and once more if it lapses
Every extracted date carries a confidence score and is tracked only after you confirm it. Renew a document and the whole reminder cycle re-arms for the new date.
Your contractors and suppliers upload their own documents through a private link
No account, no software to learn on their side: they open the link, upload a PDF or photo, and you see a live rollup of who is compliant, who is expiring, and who has not sent anything.
The whole team sees the same list
Invite the office manager, a partner, your bookkeeper. Dates stop living in one person's inbox, and the audit log shows who confirmed what and when.
Every Federal Register document is checked against your profile
About a hundred documents a day. Describe your business once — industry, keywords, the agencies and CFR parts that regulate you — and the rules, proposed rules and notices that match it appear on your Regulations page with a one-line reason.

An assistant, not a guarantee: every date is shown with a confidence score and tracked only after you confirm it, and renewals are still verified with the issuer.

Questions people in this trade ask

My business isn't regulated. Is this for me?
If it holds a business license, an insurance policy, a lease with an inspection clause or a company vehicle, it carries expiration dates, and those are what Lapseline tracks. The industry pages exist because some trades run on more clocks than others, not because the product is limited to them.
Can I track something that isn't a certificate — a filing deadline, a lease renewal?
Yes. Add it as a tracked item with the date and it joins the same reminder schedule. Attach the document if there is one.
Do I have to type the dates in by hand?
Only if you want to. Upload the certificate as a PDF or a photo and the dates, issuer and number are extracted for you to confirm. You can also add a deadline by hand — a bid due date, a renewal you have not received the paper for yet — and it joins the same reminder schedule.
Are the renewal cycles on this page exact for my state?
No. Cycles differ by state, county and issuer, and they change. The values here are the common federal or typical ones, quoted to show how many separate clocks a business runs on. Lapseline tracks whatever date is on the document you upload; confirm the rule itself with the issuer.
Does Lapseline guarantee I will never lapse?
No, and be wary of anyone who says otherwise. Lapseline is an assistant: it reads your documents, shows you every date with a confidence score, tracks what you confirm, and reminds you on a schedule. Renewing is still your job, and you should verify renewals with the issuer.

Find out which of yours expires first.

Upload 20 certificates free. You will have every date, with a reminder schedule, in a few minutes.

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