Does Lapseline send the new COI to my GC?

No. It tells you the current certificate is 90 days from expiring, and again at 60, 30 and 7, so you get the renewed certificate from your broker and to the GC before the old one dies. Sending it is still you.

My subs won't use another piece of software.

They don't have to. Each vendor gets a private link; they open it, upload a PDF or a phone photo, and they are done. No account, no login. You see the rollup.

Do I have to type the dates in by hand?

Only if you want to. Upload the certificate as a PDF or a photo and the dates, issuer and number are extracted for you to confirm. You can also add a deadline by hand — a bid due date, a renewal you have not received the paper for yet — and it joins the same reminder schedule.

Are the renewal cycles on this page exact for my state?

No. Cycles differ by state, county and issuer, and they change. The values here are the common federal or typical ones, quoted to show how many separate clocks a business runs on. Lapseline tracks whatever date is on the document you upload; confirm the rule itself with the issuer.

Does Lapseline guarantee I will never lapse?

No, and be wary of anyone who says otherwise. Lapseline is an assistant: it reads your documents, shows you every date with a confidence score, tracks what you confirm, and reminds you on a schedule. Renewing is still your job, and you should verify renewals with the issuer.

For contractors and specialty-trade subcontractors

The day your COI lapses, you're off the job. Nobody calls to warn you first.

The general contractor's compliance system flags an expired certificate at six in the morning. By the time your crew pulls up, the gate is closed to them, the pay application is on hold, and the superintendent is already on the phone with the next sub on the list. The policy renewed weeks ago. The certificate never got sent, and nobody on your side knew the old one had a date on it.

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What runs out, and on what clock

Certificates of insurance: General liability, workers' comp, auto, umbrella — one certificate per policy, one set per GC, each with its own expiration and its own additional-insured wording. The dates almost never line up.
Contractor license: State and, in many places, city or county. Renewal cycles differ by jurisdiction, and in several states an unlicensed contractor cannot enforce a contract or sue to collect payment for the work.
OSHA 10 and 30 cards: No federal expiry, but New York City, Nevada and other jurisdictions require renewal on a five-year clock, and many GCs treat an old card as no card.
Crane, forklift and aerial-lift qualifications: Crane operator certification typically runs five years. OSHA requires a forklift operator's performance to be re-evaluated at least every three years — an evaluation older than that is an open citation waiting for an inspector.
EPA Lead-Safe (RRP) certification: Firm certification is valid five years; each certified renovator runs a three- or five-year clock of their own. Pre-1978 residential work without it is a federal violation.
First aid/CPR, prequalification networks, bonds: CPR cards run about two years. Avetta, ISNetworld and Veriforce profiles want fresh documents every year and grade you when they are late. Bid and performance bonds have their own terms.

What it costs when one of them lapses

Removed from the jobsite until the certificate is fixed — hours or days of a crew standing down, on your dime.
Pay applications held under the subcontract's insurance clause, and in many subcontracts back-charges for the delay.
Working on a lapsed license: stop-work orders and fines, and in several states the loss of the right to lien or sue for payment.
A prequalification grade that slips because documents were late — and the invitations to bid that quietly stop coming.

What Lapseline does about it

Drop in the PDF or a phone photo; Lapseline reads the dates: Expiry date, issue date, issuer, holder and the certificate number are extracted from the document. Scans are OCR'd on our own servers and sensitive numbers are redacted before any AI model sees the text.
You confirm, then it reminds you — at 90, 60, 30 and 7 days, and once more if it lapses: Every extracted date carries a confidence score and is tracked only after you confirm it. Renew a document and the whole reminder cycle re-arms for the new date.
Your own subs and suppliers upload their own documents through a private link: No account, no software to learn on their side: they open the link, upload a PDF or photo, and you see a live rollup of who is compliant, who is expiring, and who has not sent anything.
Public-work bid deadlines pulled from SAM.gov: Search federal opportunities by keyword and state; the ones you track join the same reminder schedule as your certificates, with their response deadlines.
Every Federal Register document is checked against your profile: About a hundred documents a day. Describe your business once — industry, keywords, the agencies and CFR parts that regulate you — and the rules, proposed rules and notices that match it appear on your Regulations page with a one-line reason.

An assistant, not a guarantee: every date is shown with a confidence score and tracked only after you confirm it, and renewals are still verified with the issuer.

Questions people in this trade ask

Does Lapseline send the new COI to my GC?: No. It tells you the current certificate is 90 days from expiring, and again at 60, 30 and 7, so you get the renewed certificate from your broker and to the GC before the old one dies. Sending it is still you.
My subs won't use another piece of software.: They don't have to. Each vendor gets a private link; they open it, upload a PDF or a phone photo, and they are done. No account, no login. You see the rollup.
Do I have to type the dates in by hand?: Only if you want to. Upload the certificate as a PDF or a photo and the dates, issuer and number are extracted for you to confirm. You can also add a deadline by hand — a bid due date, a renewal you have not received the paper for yet — and it joins the same reminder schedule.
Are the renewal cycles on this page exact for my state?: No. Cycles differ by state, county and issuer, and they change. The values here are the common federal or typical ones, quoted to show how many separate clocks a business runs on. Lapseline tracks whatever date is on the document you upload; confirm the rule itself with the issuer.
Does Lapseline guarantee I will never lapse?: No, and be wary of anyone who says otherwise. Lapseline is an assistant: it reads your documents, shows you every date with a confidence score, tracks what you confirm, and reminds you on a schedule. Renewing is still your job, and you should verify renewals with the issuer.

Find out which of yours expires first.

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